Privacy Statement: Housing Occupational Therapy Assessments

Great Yarmouth Borough Council (the Council), Town Hall, Hall Plain Great Yarmouth, Norfolk, NR30 2QF, 01493 856100, is the data controller for the purposes of the UK General Data Protection Regulations (UK GDPR) and the Data Protection Act 2018.

The Council will use your personal information for the purposes of providing a specialist housing occupational therapy, this will include:

• Assessment and review of housing need to provide information to enable your application for re-housing to be considered and to determine suitability of accommodation the Council may offer you under its allocations scheme.
• Assessment and review of current needs to determine whether home adaptations, aids and equipment should be recommended.

You do not have to provide information to us but, if you do not provide information, we may not be able to or it may inhibit the ability to provide services to you.

Your information will be kept strictly confidential. It will be stored in a secure, password protected database/spreadsheet on the Council's computer system.

Your data will be used for this specific purpose although your details will be shared between Council departments and other agencies where there is lawful authority to do so.

The kind of information we collect and use about you.

The information we collect, and use may include:

• Basic details about you such as name, address, telephone number, email address and date of birth
• NHS number (if appropriate) as it helps to uniquely identify you when sharing information with health and social care
• Accommodation and housing needs
• Communication needs

We may also collect information about the following which is classed as special category data under UK GDPR

• Physical or mental health including details of your disability/medical conditions

We may also receive information from:

• Your family, carers, personal assistants and friends
• Relevant teams within the Council
• Health bodies and providers including local GPs, hospitals, mental health trust, community health and care trust
• Social Services including Adult Social Care and Children's Services
• Organisations providing care and support, such as home care agencies, care homes, nursing homes
• The voluntary sector
• Education providers including schools, 6th form colleges, higher education colleges and other post 16 educational providers

The lawful basis for processing the information is set out on Article 6 (1)(e): Public Task of the UK GDPR and has a clear basis in law. The relevant legislation is Section 3 of Chronically Sick and Disabled Persons Act 1970, the Housing Act 1985 section 8 and the Housing Act 1996 part 6. Where data regarding your health, disability or medical conditions is collected this is processed with your consent under Article 9(2)(a) of the UK GDPR

In order to deliver the service your information may be shared with:

• Relevant teams within the Council
• Housing Associations
• Health bodies and providers including local GPs, hospitals, mental health trust, community health and care trust
• Social Services including Adult Social Care and Children's Services
• Voluntary sector
• Equipment providers and suppliers
• Building contractors engaged to deliver the necessary works

How long we hold your data: Your personal information is required to be kept for 6 years following allocation of a property under the Councils allocation scheme or from completion of specified adaptation works. We will only use your data within the terms of data protection laws. We will review dates for keeping personal data in the future and if necessary, update these privacy notices.

Your rights: You have a number or rights available to you, including the potential right to see copies of all the data held about you, to ask for it to be corrected or deleted, to request the Council to restrict what it does with your data in certain circumstances, to object to what the Council may do with your data, and to data portability.

Please note that these rights are not absolute and there are circumstances where they do not apply or the Council may override these rights, however, if this is the case you will be informed of this.

Further information: If you want more information you may contact the Council's Data Protection Officer at gdpr@great-yarmouth.gov.uk or telephone the Council on 01493 846325. If you are unhappy with the way your personal information is being handled, you can contact the independent Information Commissioner at: https://ico.org.uk/.